Boston, MA, December 13, 2009 -- Brainloop, the leading supplier of software solutions for high-security management of confidential documents, today issued a white paper that presents how businesses can improve data security without making it difficult for users to do their jobs. The white paper - "Security Policy: Five Keys to User Compliance" - provides specific best practices that businesses can follow to facilitate user productivity while automatically ensuring safe document sharing practices.

"Within each best practice, users are unhindered by security procedures and are able to conduct their work in a transparently secure environment," said Brainloop President Uli Mittermaier. "The collaboration environment created by sound best practices streamlines processes and improves efficiency, which actually leads users to making it their preferred work environment."

From the IT perspective, the Brainloop white paper demonstrates how the deployment of a transparently secure work space eliminates the need to force heavy-handed security policies on reluctant users. Policies are enforced automatically, resulting in more consistent adherence to security policy. Because users are able to comply with security policy without even knowing it, the best practices reduce tension between IT and users in addition to producing several business benefits:

“¢ Increased productivity and mobile efficiency
“¢ Improved governance efficiency and regulatory compliance enablement
“¢ Enhanced communication and oversight in collaboration and bidding processes
“¢ Reduced need for costly, time-consuming and inconvenient travel and shipping of physical documents.

The need for a transparent security solution such as the one described in the Brainloop white paper is illustrated in an October 13 article, Playing the Human Factors, by Alan Radding that appeared at BusinessFinanceMag.com. Within the article, Radding cites how according to Gartner, 84 percent of data loss incidents involve authorized parties distributing content externally. The article reports that this data point was contained in a CERT Insider Threat Study titled, Understanding the Risks & Defending the Enterprise. The cost of that loss, according to 30 percent of survey respondents, exceeded $500,000.

"Transparent security is a win for everyone, including IT, users and the business," said Mittermaier. "IT doesn't have to play a heavy security role and users aren't burdened with security tasks and therefore are able to focus on their actual work, with the result that the business gets better security and increased productivity."

To view the Brainloop white paper, "Security Policy: Five Keys to User Compliance," visit: tinyurl.com/yh2c5kf

ABOUT BRAINLOOP:
Brainloop, with offices in Boston and Munich, is the leading supplier of software solutions for high-security management of confidential documents. Brainloop Secure Dataroom is a virtual document safe that enables safe filing, editing and distribution of highly confidential documents within a single company, and beyond. All contents are powerfully protected from unauthorized internal or external attacks, and all actions within the data room are documented by a tamper-proof audit trail. Frequent uses include contract negotiations, collecting data and writing up quarterly reports, and any other communication that contains confidential information.

Brainloop Secure Dataroom is used internationally by hundreds of renowned companies including BMW, Deutsche Telekom, Eurocopter, Galileo Industries, Sky (formerly Premiere) and ThyssenKrupp. Leading law firms and investment banks use this solution for the complete life cycle of M&A transactions. Strategic partners of Brainloop are HP, F-I-TS, Microsoft and T-Systems Business Services. www.brainloop.com

Copyright © 2009, Brainloop Inc. All rights reserved. All trademarks mentioned in this document are the property of their respective owners.

Press Contact:
Victor Cruz, Principal
MediaPR.net, Inc
Woburn, MA
(401) 349-3369
vcruz@mediapr.net
http://www.brainloop.com

Visit the Author's website: http://www.brainloop.com

The post Brainloop Presents Five Best Practices to Enhance Security Policy Compliance appeared first on Submit Articles.

Munich, Germany, November 27, 2009 -- With the sale for € 200 million of Lenbachgärten, a prestigious Munich office and hotel complex, the Austrian property company Immofinanz AG has finalized one of Germany's biggest real estate transactions in the Brainloop Secure Dataroom. Immofinanz used the web-based SaaS solution, which enables companies to quickly and securely share confidential documents, to collect and store all of the necessary information from the buyer and seller sides. The data room service was provided by the Austrian company EHL Immobilien, which organized and managed the property sale.

A total of four data rooms were set up for this highly complex transaction. One was provided for the five-star hotel The Charles, and one for each of the two office buildings that are a part of the complex. A further overarching data room was used for the corporate legal documents relating to the whole group of buildings. The building-specific data safes contained technical documents such as construction plans, tax-related information, rental agreements, and contracts with service companies. Over 45 users accessed the documents during the due diligence phase, while end-to-end security and document confidentiality were given the highest priority at all times. The documents could only be downloaded if they included a watermark. This made it clear which users were in possession of the confidential data and ensured the documents could not be forwarded indiscriminately to other people.

Franz Pöltl, from EHL Investment Consulting, comments: "We provide our clients with the Brainloop Secure Dataroom as a service they can use to quickly and securely share documents during the due diligence phase. Having a centralized, web-based document safe for all information relevant to the sale - such as the multiple contractual obligations with suppliers, tenants, and shareholders - is very helpful to firms conducting complex real estate transactions. It significantly accelerates the whole sales process while ensuring efficient project execution."

"From our perspective as the seller of this prime commercial property, we found the data room application easy to use," adds Eduard Zehetner, CEO of Immofinanz. "The familiar Windows Explorer-like structure made it easy to organize and store all the documents that the buyers would need. Our goal was cash optimization from asset disposal in a limited timeframe and in difficult market conditions - and we achieved that with the help of the Brainloop Secure Dataroom."

ABOUT BRAINLOOP:
Brainloop, with offices in Munich and Boston, is the leading supplier of software solutions for high-security management of confidential documents. Brainloop Secure Dataroom is a virtual document safe that enables safe filing, editing and distribution of highly confidential documents within a single company, and beyond. All contents are powerfully protected from unauthorized internal or external attacks, and all actions within the data room are documented by an auditing system. Examples for use include contract negotiations, collecting data and writing up quarterly reports, and any other communication that contains confidential information.

Brainloop Secure Dataroom is used internationally by hundreds of renowned companies including BMW, Deutsche Telekom, Eurocopter, Sky (formerly Premiere), ThyssenKrupp, Pricewaterhouse Coopers und Landesbank Berlin. Leading law firms and investment banks use this solution for the complete life cycle of M&A transactions. Strategic partners of Brainloop are HP, IZB, Microsoft and T-Systems Business Services. http://www.brainloop.com

Copyright © 2009, Brainloop AG. All rights reserved. All trademarks mentioned in this document are the property of their respective owners.

Press Contact:
Victor Cruz, Principal
MediaPR.net, Inc
Munich, Germany
(401) 349-3369
vcruz@mediapr.net
http://www.brainloop.com

Visit the Author's website: http://www.brainloop.com

The post Immofinanz Uses Brainloop Secure Dataroom for the Sale of Prestigious Real Estate in Munich appeared first on Submit Articles.

Munich, Germany, November 27, 2009 -- With the sale for € 200 million of Lenbachgärten, a prestigious Munich office and hotel complex, the Austrian property company Immofinanz AG has finalized one of Germany's biggest real estate transactions in the Brainloop Secure Dataroom. Immofinanz used the web-based SaaS solution, which enables companies to quickly and securely share confidential documents, to collect and store all of the necessary information from the buyer and seller sides. The data room service was provided by the Austrian company EHL Immobilien, which organized and managed the property sale.

A total of four data rooms were set up for this highly complex transaction. One was provided for the five-star hotel The Charles, and one for each of the two office buildings that are a part of the complex. A further overarching data room was used for the corporate legal documents relating to the whole group of buildings. The building-specific data safes contained technical documents such as construction plans, tax-related information, rental agreements, and contracts with service companies. Over 45 users accessed the documents during the due diligence phase, while end-to-end security and document confidentiality were given the highest priority at all times. The documents could only be downloaded if they included a watermark. This made it clear which users were in possession of the confidential data and ensured the documents could not be forwarded indiscriminately to other people.

Franz Pöltl, from EHL Investment Consulting, comments: "We provide our clients with the Brainloop Secure Dataroom as a service they can use to quickly and securely share documents during the due diligence phase. Having a centralized, web-based document safe for all information relevant to the sale - such as the multiple contractual obligations with suppliers, tenants, and shareholders - is very helpful to firms conducting complex real estate transactions. It significantly accelerates the whole sales process while ensuring efficient project execution."

"From our perspective as the seller of this prime commercial property, we found the data room application easy to use," adds Eduard Zehetner, CEO of Immofinanz. "The familiar Windows Explorer-like structure made it easy to organize and store all the documents that the buyers would need. Our goal was cash optimization from asset disposal in a limited timeframe and in difficult market conditions - and we achieved that with the help of the Brainloop Secure Dataroom."

ABOUT BRAINLOOP:
Brainloop, with offices in Munich and Boston, is the leading supplier of software solutions for high-security management of confidential documents. Brainloop Secure Dataroom is a virtual document safe that enables safe filing, editing and distribution of highly confidential documents within a single company, and beyond. All contents are powerfully protected from unauthorized internal or external attacks, and all actions within the data room are documented by an auditing system. Examples for use include contract negotiations, collecting data and writing up quarterly reports, and any other communication that contains confidential information.

Brainloop Secure Dataroom is used internationally by hundreds of renowned companies including BMW, Deutsche Telekom, Eurocopter, Sky (formerly Premiere), ThyssenKrupp, Pricewaterhouse Coopers und Landesbank Berlin. Leading law firms and investment banks use this solution for the complete life cycle of M&A transactions. Strategic partners of Brainloop are HP, IZB, Microsoft and T-Systems Business Services. http://www.brainloop.com

Copyright © 2009, Brainloop AG. All rights reserved. All trademarks mentioned in this document are the property of their respective owners.

Press Contact:
Victor Cruz, Principal
MediaPR.net, Inc
Munich, Germany
(401) 349-3369
vcruz@mediapr.net
http://www.brainloop.com

Visit the Author's website: http://www.brainloop.com

The post Immofinanz Uses Brainloop Secure Dataroom for the Sale of Prestigious Real Estate in Munich appeared first on Submit Articles.